For small delivery businesses, every dollar counts—and fuel costs are often one of the largest recurring expenses. With prices fluctuating and margins tight, optimizing how and where fuel is stored and dispensed can make a big difference. Fortunately, there are smart and scalable fuel storage solutions that can help small fleets cut costs, save time, and gain better control over day-to-day operations.
This guide breaks down how small delivery fleets can reduce fuel expenses through strategic equipment choices and better fueling practices.
The Real Cost of Conventional Fueling
Many small delivery operations rely on public fueling stations. While convenient, this approach comes with hidden costs:
- Lost productivity while drivers travel to fuel stops
- Retail fuel pricing without the benefit of bulk discounts
- Lack of tracking for fuel usage by vehicle or driver
- Risk of fuel card misuse or transaction errors
For companies with just a few vehicles, these small inefficiencies add up quickly over time.
Install an On-Site Fuel Tank
Installing a small-capacity, on-site fuel tank can reduce both the time and cost associated with fueling.
Benefits of On-Site Storage:
- Bulk purchasing at lower per-gallon prices
- Faster turnarounds between deliveries
- Increased oversight of fuel usage
- Convenience and reliability during busy hours or supply disruptions
Tanks ranging from 250 to 1,000 gallons are typically ideal for small fleets and require minimal site prep.
Choose a Tank That Matches Your Needs
Not all fuel tanks are built the same. Selecting the right tank depends on how often the fleet refuels, where the vehicles are parked, and what type of fuel is used.
Recommended Tank Options:
- UL-142 skid tanks (500–1,000 gal): Great for long-term stationary setups
- Poly transport tanks (100–300 gal): Lightweight and mobile, ideal for flexible fueling
- Trailer-mounted systems: Portable and DOT-compliant for multi-site use
Mills Equipment can help configure the best size and setup based on the fleet’s daily mileage and delivery zones.
Use a Pumping System Built for Efficiency
Investing in the right pump system ensures quick, safe, and trackable fueling on-site.
Must-Have Pump Features:
Automatic shutoff nozzles to prevent overfilling
- Digital meters for usage tracking
- 12V pumps for mobile setups or AC-powered units for shop use
- Lockable cabinets to secure nozzles, hoses, and controls
Some systems even integrate with fleet tracking software for full visibility on usage per driver or vehicle.
Track and Monitor Fuel Usage
Fuel monitoring doesn’t have to be high-tech to be effective. Even simple tracking systems help reduce waste and spot inefficiencies.
Tips for better fuel tracking:
- Use log sheets or digital meters to monitor daily usage
- Assign fuel access to specific drivers or vehicles
- Review fuel-to-mileage ratios monthly to spot discrepancies
- Track weather or route changes that affect consumption
Over time, this data provides valuable insights that can drive even more cost-saving changes.
Start Small and Scale Up
Small delivery operations don’t need a massive fueling infrastructure to see savings. Start with a basic setup—like a 300-gallon tank and pump kit—and expand as the business grows.
Mills Equipment offers:
- Starter tank kits with pumps, meters, and hoses
- Trailer or skid-mounted options for flexibility
- Guidance on compliance and installation
- Nationwide shipping for fast, reliable delivery
Looking to cut fuel costs and improve operations? Call Mills Equipment in Denver at (303) 321-6428 to explore fuel storage systems tailored to small delivery fleets—affordable, efficient, and ready to grow with your business.